How to Store Documents

1. Find A Secure Storage Facility

Safety and security is a top priority when storing documents that may have sensitive or private information. When searching for self storage near you, look for a storage facility that has one or more of the following security features:

• Electronic access with keypad entry
• Controlled-access building with indoor storage units
• Security access to your floor only (for multi-level facilities)
• Individually-alarmed storage units
• Video surveillance cameras throughout the property (both inside and outside)

2. Rent a Climate-Controlled Storage Unit

When storing sensitive items like paper documents, it’s important to have a temperature-controlled storage environment. All of Bow City Storage’s units are in a state of the art climate controlled facility.   Your valuables will be out of the elements even during loading and unloading in the indoor heated loading bays.  Bow City’s indoor heated facility stays between 15 and 25 degrees year round.

3. Pack & Store Documents Carefully

Once you’ve found secure, climate-controlled self storage for your documents, it’s time to pack them and move them into storage. Use these packing and storage tips to ensure your documents are well-protected in your unit for both short-term and long-term situations:

• Store documents in expandable file folders or binders to keep everything organized
• Scan documents into digital backup files that you can store in a separate location
• Use airtight packaging to prevent mold, mildew, or water damage
• Do NOT use newspaper to wrap or cushion your documents, as the print can transfer to paper
• Consider keeping documents in a locked file cabinet or a safe that’s fireproof and waterproof
• Use waterproof labels on document storage containers to make finding them easier
• Raise document storage containers off the ground with pallets in your storage unit
• Move items you need to access more frequently toward the front of your storage unit